Paternity Leave Policy

Application form:Paternity Leave Form (Office document, 77kB)


The University is committed to supporting all employees who have a child, adopt a child, foster a child for adoption or are ‘Parental Order’ intended parents in a surrogacy arrangement. This policy is designed to ensure that all members of staff are treated fairly and consistently and in line with the relevant legislation. Following the birth or placement, eligible employees can take up to two weeks’ paid paternity leave to care for the child and/or to support the other parent.

Antenatal appointments

Employees who are eligible for paternity leave are also entitled to take paid time off work to attend up to 2 antenatal appointments.

Paternity leave

a) Eligibility

You must be taking time off to look after the child and be one of the following:

You must also:

*In the case of couples who are adopting a child or having a child through a surrogacy arrangement, adoption leave and pay are available to only one member of the couple. The other person can take paternity leave.

b) Entitlements

Employees who meet the above eligibility criteria can choose to take either one week or two consecutive weeks of paternity leave.  Paternity leave must be taken in a single block and cannot be taken as odd days or as two separate weeks.

During paternity leave, eligible employees will be paid by the University at their normal rate of pay.  (This will include an element of Statutory Paternity Pay (SPP) where appropriate, which is effectively enhanced by the University to equal full pay).

Employees can take only one period of leave per pregnancy even if more than one baby is born as the result of the same pregnancy.

c) When can paternity leave be taken?

Employees can choose to start their Paternity Leave on any day of the week either:

Paternity Leave must be completed:

d) Notification process

Employees should discuss their intention to take paternity leave with their line manager as early as possible so that early consideration can be given to covering their work during their absence.

To qualify for paternity leave, employees must formally tell the University that they wish to take paternity leave by completing the Paternity Leave Form (Office document, 77kB) and submitting it to their line manager. The form must be submitted:

Employees can change the date they want their Paternity Leave to start providing they give their line manager at least 28 days’ notice (unless this is not reasonably practicable).

The line manager should forward the form to the Head of School/Division, who should complete the authorisation section of the relevant Paternity Leave form, confirm authorisation to the employee and forward the form to the Faculty/Divisional HR team. 

Useful links

Paternity information and FAQs:

Dads at work pages:

University Nursery: 

Updated August 2016