Job description examples for Professional and Administrative roles

When preparing a job description, complete the new role form/job description template or request for re-evaluation of a role form/job description template, having read the job description guidance, the Professional and Administrative Grade Descriptors and the examples below.  The examples provided can be used to help with drafting the main sections of the job description template for a range of professional and administrative roles.  Non-specific job titles have been used in many of the examples below, due to the current work taking place under Support Process Review.  The examples below are not intended to be representative of what particular roles will be doing in the new structure, but are provided to help with how to write the different sections.


Section 1.1: Main Job Purpose

An example for a School administration role might be:-

An example for an administration role might be:-

An example for a Finance administration role might be:-

An example for a Finance administration role might be:-

An example for a Finance administration role might be:-

Section 1.2: Statements of Responsibilities

In the examples below, each statement has been put under the most appropriate representative work activity heading, (e.g. ‘Customer Service & Support’), from the Professional and Administrative Grade Descriptors.  For further information on writing responsibility statements, read the job description guidance. 

An example of Analysis, Reporting and Documentation for a Finance administration role might be:-

An example of Analysis, Reporting and Documentation for an Assistant Librarian might be:-

An example of Customer Service & Support for a Faculty/School administration role might be:-

An example of Customer Service & Support for a Faculty/School administration role might be:-

An example of Customer Service & Support for a Faculty/School administration role might be:-

An example of Customer Service & Support for a Faculty/School administration role might be:-

An example of Customer Service & Support for a Faculty/School administration role might be:-

An example of Customer Service & Support for a Library Assistant might be:-

An example of Customer Service & Support for an Education and Students administration role might be:-

An example of Planning and Organising for a Faculty/School administration role might be:-

An example of Liaison for a Faculty/School administration role might be:-

An example of Liaison for a Communications and Marketing role might be:-

An example of Decision-making for a Finance administration role might be:-

An example of Decision-making for a Finance administration role might be:-

An example of Problem-solving for an IT services role might be:-

An example of Continuous Improvement for a Faculty/School administration role might be:-

An example of People Management for a Faculty/School administration role might be:-

An example of People Management for a Faculty/School administration role might be:-

Section 1.3: Relationships and Contacts

Examples for Internal Contacts

An example for an Education and Students administration role might be:-

An example for an Education and Students administration role might be:-

An example for a Library Assistant might be:-

An example for a Faculty/School administration role might be:-

An example for a Research and Enterprise administration role might be:-

An example for an IT services role might be:-

An example for a Faculty/School administration role might be:-

Examples for External Contacts

An example for an Education and Students administration role might be:-

An example for an Education and Students administration role might be:-

An example for a Faculty/School administration role might be:-

An example for an Education and Students administration role might be:-

An example for an IT services role might be:-

Section 2: Person Specification

Section 2.1: Relevant Experience, Skills and Knowledge

An example for an administration role might be:-

An example for a Faculty/School administration role might be:-

An example for an Education and Students administration role might be:-

An example for an administration role might be:-

An example for an administration role might be:-

An example for an administration role might be:-

An example for an administration role might be:-

An example for a Finance role might be:-

Section 2.2: Relevant Qualifications

An example for an administration role might be:-

An example for an administration role required to give professional advice might be:-

An example for a Finance role might be:-

Section 2.3: Communication and Interpersonal Skills

An example for an Assistant Librarian might be:-

An example for an administration role might be:-

An example for a Education and Students administration role might be:-

Section 7: Additional information for UBJES evaluation

Section 7.1:Work Examples

The work examples need to illustrate the degree of autonomy/responsibility in the role, with a focus on planning and organising, decision-making and problem-solving.

An example for an Education and Students administration role might be:-

Range of Administrative Duties

An example for a Faculty/School administration role might be:-

Receptionist duties

An example for an administrative role might be:-

Project Role

An example for a Finance administration role might be:-

Research grant support

An example for a Communications and Marketing role might be:-

Writing press releases

Section 7.2:Additional Statistical Information 

An example for a role with Financial responsibilities might be:-

An example for a Faculty/School administrative role might be:-

An example for an administrative role might be:-

An example for an Education and Students administrative role might be:-